Vacant job

At Future People, we are looking for a Project Administrator for an authority in Kungsholmen. As a consultant with us, you will have the opportunity for an exciting assignment while continuing to develop in your area of expertise. You will be employed by Future People and work on-site with our client. We care deeply about your well-being both with us and in your assignment. You are an important and valued person, both as an employee and as a colleague.

Take the next step in your career and grow with us!

Our client is an authority within the transport sector that works to facilitate the everyday life of residents traveling and commuting in the city of Stockholm. This is an authority with great commitment and pride in their important societal mission. As a consultant, you will be part of an important journey and together with the authority's employees contribute to a better everyday life for the residents of Stockholm.

We are now looking for a project administrator for a 12-month temporary position while the current role holder is on parental leave. You will be a key person who creates structure, supports clients and project managers, and contributes to an efficient working method in an organization with many contact points, both internally and externally.

You thrive in a fast-paced environment, are good at prioritizing, and enjoy organizing things – from documents and record-keeping to meeting structure, system administration, and invoice management.

Examples of tasks:

• Perform document management according to internal routines and guidelines

• Register documents in EDIT (Platina) and assist with requests for public documents

• Write minutes at meetings and workshops and distribute and archive them

• Book meetings and manage travel bookings as needed

• Administer project tools (permissions, new users, features, etc.)

• Manage orders for IT and office supplies, access cards to facilities, etc.

• Invoice management and coding in Agresso (or similar systems)

• Quality assure invoice documentation

• Check reported hours from consultants and contractors

• On/Off-boarding of project members and introduction of new personnel

• Support in procurement and conclusion of consultancy assignments

• Guide in administrative methodological support and administrative routines

• Participate in the development of an administrator network

• Other administrative tasks as needed by the manager/project leader

Requirements for the position:

• At least 5 years of work experience as a project administrator from similar organizations, such as public transport, infrastructure, urban planning, technology, construction and civil engineering, vehicles, or IT

• At least a high school diploma

• At least 5 years of experience in case and document management, such as planning, folder structure, record-keeping, and archiving

• At least 5 years of experience in invoice management in Agresso or similar systems, such as reviewing and coding invoices

Meritorious:

• At least 3 years of experience as a project administrator in the public sector

• At least 3 years of experience working in EDIT (Platina) or equivalent record-keeping systems

• At least 3 years of experience administering web-based collaboration tools for projects, such as Avima, SharePoint, or similar

Before the assignment can begin, a security clearance will be conducted.

Personal qualities and work environment

We have a solid collaboration with the authority today and have consultants in place in several departments. The workplace is characterized by a welcoming environment where you as a consultant have good opportunities to develop and grow within the organization. As a person, you are attentive, engaged, and have good collaboration skills. You are structured and have the ability to work independently and strive to deliver high quality.

You will be employed by Future People and work as a consultant for our exciting client.

For us, it is important that every candidate has a positive experience with us, and we keep you updated throughout the process. You will never have to wonder what is happening and how you are progressing in the recruitment process. As an employee with us, you can trust that we will help you achieve your career goals. We are here as a partner throughout your professional career.

Warm welcome to submit your application today!

The assignment allows for both remote work and on-site work at the office in Kungsholmen, Stockholm. The arrangement for presence is determined by the needs of the organization and in agreement with the client.

Start: 2026-03-16 End: 2027-03-12 Extension option: possibility for extension 1+1+1+1+1

Application deadline: 10/2-2026

You apply for the position at futurepeople.se

We cannot accept applications via e-mail due to GDPR.

If you have questions about the role or wonder how the process looks going forward, please feel free to contact us. The people working on this process are Therese Lönnberg, you can reach me at [email protected] and Liv Hedström, [email protected]. We welcome applicants with diverse backgrounds and experiences. We review applications continuously, and in the consulting world, processes often move quickly. The role may be filled before the application deadline, so do not wait to submit your application.

Welcome to us at Future People!